Background & Context
This role supports an initiative focused on biodiversity conservation and regenerative land use across Latin America. The program works at the intersection of environmental stewardship, impact investment, and multi-stakeholder engagement, convening actors from the public sector, civil society, academia, and the private sector to catalyze systemic change in how landscapes and natural capital are valued and managed.
The program operates through two interconnected tracks: (1) recognizing and incentivizing outstanding conservation efforts already underway, and (2) mobilizing resources and alliances to expand the reach and sustainability of these efforts. It is currently in a critical scale-up phase, with an upcoming public launch and a growing pipeline of partnerships and financing conversations.
Purpose of the Role
The Project Manager will be the operational backbone of the program. They will ensure that strategic priorities translate into concrete, coordinated actions across a diverse team and partner network. The role requires someone who can hold both the big picture and the operational detail, managing timelines, communications, and stakeholder relationships with precision and initiative.
Key Responsibilities
3.1 Program Operations & Coordination
Design and maintain program workplans, timelines, and milestones across all workstreams.
Coordinate weekly operational flows and inter-team alignment meetings.
Track deliverables and flag risks early, proposing mitigation strategies.
Manage the program's shared documentation and knowledge management systems (Google Drive, Notion, or equivalent).
3.2 Stakeholder & Partner Management
Serve as a key point of contact for program partners, funders, and collaborators.
Prepare briefing materials, agendas, and follow-ups for meetings with strategic stakeholders.
Coordinate outreach to mapped candidates, including onboarding and communication flows.
Support the planning and logistics of roundtables, convenings, and in-person events.
3.3 Communications & Content
Coordinate with the communications team to ensure timely publication of key materials (working papers, press releases, social content).
Draft and edit program-related documents, emails, reports, and presentations in both Spanish and English.
Ensure consistency of voice and messaging across internal and external communications.
3.4 Financial & Administrative Oversight
Monitor program budget in coordination with the finance team, flagging variances and managing forecasts.
Oversee procurement processes related to the program, including consultant contracting and vendor management.
Prepare periodic progress reports for funders and internal leadership (monthly and quarterly cadence).
3.5 Process Design & Improvement
Map, document, and continuously improve operational processes to increase team efficiency.
Lead the design of the candidate selection and recognition process, including form creation, review workflows, and communication sequences.
Identify and implement tools or systems to streamline coordination across stakeholders.
Required Qualifications
Education & Experience
Bachelor's degree required; advanced degree in a relevant field (environmental management, international development, public policy, business administration) is a plus.
Minimum 4 years of experience in project or program management, preferably in the social sector, conservation, or impact-focused organizations.
Demonstrated experience managing complex multi-stakeholder initiatives with international partners.
Experience working with institutional funders or development finance institutions is highly valued.
Skills & Competencies
Exceptional organizational skills and ability to manage multiple workstreams simultaneously.
Strong written and verbal communication in both Spanish and English (bilingual is a hard requirement).
High proficiency in project management tools (Asana, Notion, Monday.com, or similar).
Comfort working with Google Workspace (Docs, Sheets, Slides, Drive) and digital collaboration tools.
Ability to synthesize complex information into clear, accessible documents and presentations.
Proactive, solutions-oriented mindset with a high degree of autonomy and accountability.
Sensitivity to cross-cultural contexts and ability to work across diverse geographies.
Desirable
Understanding of biodiversity, conservation finance, or ecosystem services concepts.
Experience coordinating events, workshops, or high-level convenings.
Familiarity with impact measurement frameworks or theory of change processes.
Network within the Latin American sustainability, innovation, or social impact ecosystem.